Provisioning calculator for a sailing trip
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How many people, how many days, how often you eat out: from that, this page works out a shopping list with quantities, sorted in the order you walk through the supermarket. Free and without an account, to print or to send to the crew as a link.
Your shopping list
For 8 people and 7 days, 144 portions on board.
Fruit & veg
- Apples16 pcs
- Avocado3 pcs
- Bananas24 pcs
- Basil1 bunch
- Broccoli1 pc
- Carrots1 kg
- Cherry tomatoes1.5 kg
- Chives1 bunch
- Coriander1 bunch
- Courgettes2 pcs
- Cucumber8 pcs
- Fruit for snacking112 pcs
- Garlic3 pcs
- Ginger1 pc
- Lemon4 pcs
- Lettuce1 pc
- Lime2 pcs
- Mushrooms750 g
- Onions8 pcs
- Parsley1 bunch
- Peppers9 pcs
- Red onions4 pcs
- Rocket4 packs
- Spinach300 g
- Tomatoes42 pcs
Chilled & dairy
- Butter750 g
- Cheese800 g
- Chocolate spread2 jars
- Cream600 ml
- Crème fraîche400 g
- Eggs44 pcs
- Feta1.6 kg
- Grated cheese500 g
- Hummus3 packs
- Milk8.2 L
- Mozzarella4 packs
- Parmesan150 g
- Sour cream400 g
- Yoghurt2 kg
Meat · Fish · Tofu
- Chicken breast800 g
- Cold cuts600 g
- Tofu2 packs
Dry goods & tins
- Baking powder2 packs
- Black olives2 jars
- Chopped tomatoes5 tins
- Coconut milk5 tins
- Flour1 kg
- Fusilli2 kg
- Kalamata olives2 jars
- Kidney beans4 tins
- Red lentils800 g
- Rice2.2 kg
- Rolled oats1 kg
- Salsa1 jar
- Spaghetti1 kg
- Sugar200 g
- Sun-dried tomatoes2 jars
- Sweetcorn3 tins
- Tomato purée1 pc
Bread & bakery
- Baguette3 pcs
- Bread2 pcs
- Bread rolls32 pcs
- Flatbread16 pcs
- Tortilla wraps16 pcs
Oil · Spices · Basics
- Honey2 jars
- Maple syrup2 bottles
- Pesto2 jars
- Red curry paste1 jar
Snacks & sweets
- Biscuits, crisps, nuts14 packs
- Jam2 jars
- Nuts400 g
- Pine nuts200 g
Drinks
- Beer, for those who drink28 L to 56 L
- Coffee1.7 kg
- Drinking water84 L10 × six-pack of 1.5 l
- Wine, for those who drink14 L19 bottles of 0.75 l
Household & non-food
No quantity, but don’t forget: Bin bags, washing-up liquid, sponges, kitchen roll, toilet paper, zip bags, foil, lighter, coffee filters
Boat stores, not on the list: Balsamic vinegar, Chilli powder, Cumin, Curry powder, Olive oil, Oregano, Pepper, Salt, Soy sauce. The last crew often left enough; check the lockers before you shop.
The meal plan behind it
Each meal on board gets the next dish from the Crewsy template in turn. The quantities above come from these dishes.
| Day | Breakfast | Lunch | Dinner |
|---|---|---|---|
| 1 | Muesli with fruit and yoghurt | Pasta salad | Spaghetti with mushroom cream sauce |
| 2 | Bread rolls with cold cuts | Greek salad with flatbread | Chili sin carne with rice |
| 3 | Pancakes | Wraps | Restaurant |
| 4 | Scrambled eggs with bread | Tomato and mozzarella with baguette | Red Thai curry with vegetables |
| 5 | Muesli with fruit and yoghurt | Hummus platter with vegetables | Restaurant |
| 6 | Bread rolls with cold cuts | Pasta salad | Red lentil dal |
| 7 | Pancakes | Greek salad with flatbread | Restaurant |
The link remembers your inputs. Send it to the crew chat and nobody shops from a different list.
Where the numbers come from
The food comes from the dish template Crewsy offers every new trip: four breakfasts, five light lunches and nine dinners, each with ingredients for eight people. The calculator hands them out in turn to the meals on board. The first morning is muesli, the second bread rolls, the third pancakes; lunches are pasta salad, Greek salad, wraps, tomato and mozzarella and hummus; dinners are mushroom pasta, chilli, Thai curry, lentil dal and on down the list. The meal plan under the list shows which dishes went in.
Every ingredient is multiplied by crew size divided by eight: for six people, 750 g of mushrooms becomes 562.5 g. The same ingredient from different dishes is added up, grams and kilos converted. Then it is rounded the way the shopping list in Crewsy rounds: pieces, tins, jars and packs always up, grams to even steps, 5 g below 100 g, 10 g below one kilo, 50 g up to five kilos, 100 g above. So 562.5 g of mushrooms becomes 560 g, and three quarters of a jar of pesto becomes a whole jar.
What you need every day is worked out per person per day: 1.5 l of drinking water, 30 g of coffee for two cups, two pieces of fruit for snacking and one pack of biscuits, crisps or nuts per four people. For beer it allows 0.5 to 1 l, for wine 0.25 l. It counts the whole crew; if two of eight don’t drink alcohol, take off a quarter. These are the same rules of thumb as in the quantity table on the provisioning list page.
The calculator spreads restaurant evenings evenly over the trip, and the last evening is always one of them: by then the boat is usually back at base, and anything cooked on board would be left over. Salt, pepper, oil and spices are not on the list but under it as boat stores. Household bits like bin bags and washing-up liquid have no quantity you could work out per person; they stand at the end as a reminder.
What crews over- and under-buy on a charter week
- Too much pasta and rice. On the big first-day shop you plan seven dinners on board and then eat three of them in a konoba. Be honest about restaurant evenings; one too many is better.
- Too little water. In July and August 1.5 l per person is not enough; plan on 2 l. For eight people and a week that is 112 instead of 84 l, a good three six-packs more.
- Too much fresh food at once. The fridge on board is small. Buy fruit, salad, meat and bread for two or three days and the rest in the next harbour.
- The first breakfast. Handover is usually Saturday afternoon, and on Sunday many shops are shut. Bread, milk and eggs for the first morning belong in the first shop.
- The weight. 84 l of water and a week of beer for eight weigh well over 100 kg. Have drinks delivered or take a taxi, and buy them first, before the trolley is full of vegetables.
- Too much at the end. On the last day hardly anyone cooks. Plan the last lunch to use up leftovers; a pasta salad takes almost anything.
Shopping locally: Croatia and the Baltic
In Croatia, since July 2023, shops may open on only 16 Sundays a year, and each retailer picks which; there are exceptions, for example at petrol stations. If you take over the boat on Saturday in Split or Trogir, assume the supermarket is shut on Sunday morning and do the shopping on Saturday.
At the big bases, supermarkets deliver to the pontoon: order drinks and dry goods that way and choose fresh food yourself. On the islands, such as Vis or Hvar, shops are smaller and the choice narrower. So buy water and beer at the base, and bread, fruit and vegetables fresh in the harbour.
On the German Baltic coast, supermarkets are closed on Sundays. In many seaside resorts the Bäderregelung allows Sunday opening in season, but not everywhere and not for every shop. Checking opening hours before handover saves a wasted walk.
Tank water: the base will tell you at handover whether it is drinkable. If not, add 0.5 l per person per day from bottles for cooking and coffee.
In Crewsy the list works from your own dishes
This calculator uses the template. In Crewsy you enter what your crew actually cooks, and the shopping list comes from that: the same calculation, just with your recipes and your crew size. In the supermarket everyone ticks off on their own phone, and the others see it seconds later. After the trip you enter what is left over; on the next trip Crewsy works with what you really used.
Quantities and aisles in the provisioning list guideA reminder 14 days before your trip
Two weeks before departure is the right time for the shopping list. Enter when you cast off. 14 days before, an email arrives with this calculator for your crew size and your days, plus the checklists for check-in and the safety briefing. One email, then the address is deleted.
The shopping list in Crewsy
Enter dishes, get the shopping list, log the leftovers after the trip. 14 days free, no payment details.